2026 HR Compliance Guide

Virginia HR Compliance Deadlines for 2026

1 verified employment law change affecting Virginia employers in 2026 — with effective dates, required actions, and penalties for non-compliance. Every entry cites an official government or agency source.

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Virginia state law changes

January 1, 2026·Minimum Wagecritical

Virginia Minimum Wage Increase to $12.77/hr

Virginia's minimum wage increases from $12.41 to $12.77 per hour effective January 1, 2026, reflecting a CPI-based annual adjustment under the 2020 legislation that set a phased path toward higher wages.

New: $12.77/hr (was $12.41/hr)

Applies to: All Virginia employers subject to the Virginia Minimum Wage Act

What to do: Update Virginia payroll to $12.77/hr effective January 1, 2026 and post the updated Virginia minimum wage notice.

Penalty: Back wages, liquidated (double) damages, and civil penalties up to $1,000 per violation under the Virginia Minimum Wage Act.

Source: Virginia Department of Labor and Industry

Federal deadlines that also apply

These federal requirements apply to Virginia employers alongside the state rules above.

February 1, 2026OSHA Form 300A Annual Posting Period Begins
February 2, 20261099-NEC Filing Deadline
February 2, 2026W-2 Filing Deadline with SSA
February 2, 2026Form 940 (FUTA) Annual Return Due
February 2, 2026Q4 2025 Form 941 Filing Deadline
February 10, 2026FUTA Form 940 Extended Filing Deadline
February 17, 2026Form W-4 Exempt-Status Renewal Deadline
March 2, 2026ACA 1095-C Employee Copies Due
March 2, 2026OSHA ITA Electronic Submission Deadline
March 2, 2026ACA Forms 1094-C/1095-C Paper Filing Deadline
March 2, 2026ACA 1095-C Furnishing: Notice-of-Availability Option (Paperwork Burden Reduction Act)
March 31, 2026ACA Electronic Filing Deadline (Forms 1094-C/1095-C)
April 30, 2026Q1 2026 Form 941 Filing Deadline
April 30, 2026OSHA Form 300A Posting Period Ends
May 1, 2026EEO-1 Component 1 Filing Period Opens
June 7, 2026EU Pay Transparency Directive Transposition Deadline
June 24, 2026EEO-1 Report Filing Deadline (Estimated)
July 31, 2026Q2 2026 Form 941 Filing Deadline
July 31, 2026Form 5500 Annual Report Due (Calendar-Year Plans)
September 30, 2026VETS-4212 Federal Contractor Report Due
October 15, 2026ACA Marketplace Open Enrollment Preparation
October 15, 2026ACA 1095-C Notice of Availability — Posting Period Ends
October 31, 2026Q3 2026 Form 941 Filing Deadline
November 1, 2026ACA Marketplace Open Enrollment Begins
December 15, 2026ACA Marketplace Open Enrollment Deadline
December 31, 2026Year-End Payroll Tax Reconciliation
December 31, 2026Annual Benefits Enrollment Close for Calendar-Year Plans

Stay compliant — and turn it into recertification credits

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